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Members Attending: Rolf Andersen, Barry Barwatt, Keith
Bassett, Dan Bergbauer, Lyle Carlson, Jerry Collins, Bill Cook, Bill
Gilfillan, Kay Graham, Tom Graham, Mara Graves, Ed Jarrett, Bill
Kimball, John Kovaly, M. J. Peters, Jim Podgorny, Bill Ramsden, Joe
Rella, John Reiner, Lou Rodrigues, Jim Rudbeck, Gerald St. Jacques, Jeff
Sutton, Bill Walker, Dave Wheelock, Charlie Moore (BOD Liaison), Scott
Moody (MT), Tomi Moody (CAM).
Members Absent: Chuck Bracken, Bernie Dougherty, Ella Dougherty, Jerry
Harris, Jennie Hoagland, John Schafer.
Minutes of the December 12 meeting were accepted by the members, without
any additions / deletions.
Expenses and Budget Report: Jerry Collins (Financial Liaison)
Total 2007 expenses were under budget by ~$13k; electricity expenses
were ~$5k under budget, while water expenses were on forecast. As
previously reported, a financial review of the remaining 2007 B&G
activities indicated that $13,000 would be unused and this was
communicated to the Finance Committee for use in covering the new
entrance flags, sidewalk lighting and the Bay Club line-of-sight
project. The final 2008 budget has not yet been distributed to
committees.
Subcommittee Assignments: A task list for 2008, prepared by several
members, was distributed to those present. Members then volunteered to
work on tasks of their choice.
Team One – TBD (Buildings, Storage Lots, Facilities Maintenance, etc.)
Maintenance: The only remaining item on the maintenance to-do list is
the painting of the Marina screened-in porch. It has been contracted to
an outside firm, and the cost will be shared by the Marina and B&G
committees.
Storage Lots: There are now eight people on the waiting list for a
space, two of which are upgrades.
Proposed Storage Closet: Scott has purchased materials to construct an
enclosed storage closet just outside his office. It will be used
primarily to store the generator and power washer that are currently in
his office. Cost of materials is ~$400 versus $500 in the 2007 budget.
Bay Club Line-of- Sight Project: Removal of eight columns to improve the
line-of-sight in the Bay Club is still scheduled to start in Jan 23 and
will take about four days. John Reiner will meet shortly with the
company that will put down the flooring.
Bay Club Sidewalk Lights: Currently on hold until status of the proposed
assessment for the Bay Club Entrance project is known. If the assessment
is approved, it may require the purchase of additional lighting to go on
the west side of the driveway.
Bay Club Entrance Project: The HOA Board of Directors has called for a
special meeting on January 12 to vote on a $48.50 per lot assessment to
provide funding for constructing a handicap access driveway at the Bay
Club.
Team Two – John Schafer (Landscaping, Beautification, etc.)
2008 Beautification Plan: Members of this subcommittee have met and
discussed their ideas for our community. Not surprisingly, there are
some differences of opinion on which way to go. Kay presented her
thoughts in a handout that focused on placing vignettes throughout our
community. Bill Cook, Bill Kimball and Jennie Hoagland drove to and
through Albemarle Plantation to look at the landscaping and
beautification work done there. Dave Wheelock expressed his concern that
we have many areas that need to be “greened up.” Jim Rudbeck suggested
we wait and see how what we have done so far turns out before proceeding
too far. The subcommittee will meet again before our next meeting and
discuss further at that time. It was pointed out that we should probably
start planting no later than March.
Horticultural Planting Site: Dan Bergbauer presented his thoughts on
establishing a horticultural planting site for B&G. He suggested we have
a site about 20’x50’, with half for planting and growing our own shrubs.
The remaining half would consist of about six demonstration gardens
(primarily vegetables) of about 4’x8’each. Estimated cost for materials
is ~$600. Potential location sites were discussed. A plan will be
prepared for presentation to the HOA board. Mara, M.J. and Kay
volunteered to assist Dan on this.
Wetlands Mowing: Tomi and Rolf are still trying to set up a meeting with
the DWQ rep and Landscaping Unlimited on the matter of cutting the
wetlands. Landscaping Unlimited will not proceed on this until they have
specific guidelines in writing from the DWQ. The sensitivity here is
reports of significant fines levied against firms that thought they were
in compliance with DWQ guidelines, but subsequently were advised they
were not. If this is going to take a significant period of time, Charlie
Moore suggested homeowners affected by the delay should be advised as
they have put up funds for same.
Team Three – John Kovaly (Storm Water Basins, Lakes, Dams, Roads, Signs,
etc.)
ACC/B&G Inspections: John Kovaly reported there were 30 inspections in
2007, 17 of which were final.
Ponds: Scott is still working to set up a meeting with Pitt Electric so
they will be present when he puts a repaired pump back into a pond.
Sink Holes: The sink hole between Fairview and Fair Oaks needs to be
repaired. John Reiner and Jeff Sutton will discuss with affected
homeowners.
Road Acceptance: Tomi and Jeff are still working to set up a meeting
with the DOT to discuss open items relevant to road acceptances.
Other: Scott has filled the significant depression in the grass between
the two parking areas in front of the Bay Club near the handicapped
parking spot.
Work Parties
1. Construct storage closet outside Scott’s office, January 16 at
10:00am.
2. Repair sink hole between Fairview and Fair Oaks; TBA later.
Old Business
New Business
Dave Wheelock thanked Dan Bergbauer for accepting the Vice Chair
position, as he was not present when nominated and elected.
The meeting adjourned at 5:05 PM. The next meeting is scheduled for
Wednesday, February 13, 2008 at 3:30.
LMC 01/16/2008
B&GMinutesJan2007
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