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MINUTES OF THE NOVEMBER 14, 2007 MEETING
Members Attending: Rolf Andersen, Dan Bergbauer, Jerry Collins, Kay
Graham, John Kovaly, Joe Rella, John Reiner, Lyle Carlson, Jeff
Sutton, Bill Cook, Ed Jarrett, Bill Gilfillan, Jerry Harris, Scott Moody
(MT), Tomi Moody (CAM).
Members Absent: Bill Kimball, John Schafer, Gene Geesey, Tom Graham,
Jennie Hoagland, Jerry Creech, George DePasse, Bob Moore, Richard
Placente, Louis Rodrigues, Frank Sommerkamp, Charlie Moore (Liaison).
Guests Attending: Dave Wheelock, Chuck Bracken, Bill Walker, Bernie
Dougherty, Barry Barwatt, Keith Bassett, Jim Rudbeck, and M.J.
Peters (all 2008 B&G volunteers).
Minutes of the October 10 meeting were accepted by the members, without
any additions / deletions.
Expenses and Budget Report – Jerry Collins (Financial Liaison)
Total October YTD expenses were under budget by $22,007; electricity
expenses are $4,361 under budget, while water expenses are on forecast.
As previously reported, a financial review of the remaining year’s B&G
activities indicates that $13,000 will be unused and this has been
communicated to the Finance Committee for use in covering the new
entrance flags, sidewalk lighting and the Bay Club line-of-sight
project.
Team One – TBD (Buildings, Storage Lots, Facilities Maintenance, etc.)
Maintenance: Scott Moody reported that the ceiling area above the dinghy
rack has been painted. He has also fixed the leak in the bricks of the
Phase 2 waterfall.
Storage Lots: The October storage lot inspection was completed. Scott
will re-inspect a few of the spaces that may have violations to ensure
the report is correct. There are nine people on the waiting list for a
space, two of which are upgrades. Three lots have recently become
available. Jeff Sutton continues to explore options to increase the
number of spaces within the current confines. At this point 5-6
additional spaces may be workable, but Jeff wants to continue working on
possible options. Removal of two pick-up trucks from Lots A&B to Lot C
may help. Re the drainage issue in Lot B, we have $5000 in the 2008
budget for stone. Bill Gilfillan questioned if the HOA is obligated to
provide as many spaces as possible, as the lots are considered an
amenity for residents. If that is the case, is a vote/assessment
required to increase the number of spaces? John Reiner will discuss with
the HOA.
Proposed Storage Closet: For Scott’s office the least expensive approved
cabinet for storage of a container of gasoline is $250. John will
discuss the need for same with the HOA, as well as the construction of
an enclosed closet just outside Scott’s office.
Painting Outside Bay Club, railings & screened porch: The Bay Club
painting contract has been approved. The price is $7,000, versus the
2008 budget of $8,000. Part of the cost will be picked-up by the Marina.
Work is scheduled for March/April.
Bay Club Line-of- Sight Project: Removal of eight columns to improve the
line-of-sight in the Bay Club is now scheduled to start in early Jan and
will take about four days.
Bay Club Sidewalk Lights: John Reiner, Tomi Moody, Gena Schultz and
Pippin Madson met with Lighting By Design to review options for sidewalk
lights. The current plan is to place 18v lights every 8-10 ft, staggered
on both sides of the walk, which will take about 25 lights. Further
options will be considered, depending on the amount of light these units
provide.
Bay Club Entrance Project: John advised that the HOA is going to put
this project up for vote again in January. The Wooten Company, our
engineering consultant, is developing a cost estimate for curbing along
side the road to the entrance. If required, this will significantly
increase the cost of the project.
Team Two – John Schafer (Landscaping, Beautification, etc.)
2007 Beautification Plan: We have received many compliments on the
beautification project that was completed this month at the upper pond
in Phase 2. Under the supervision of Kay Graham and John Reiner, and
with the help of many committee members on two separate days, the crew
planted numerous trees, bushes and plants, and installed seven wooden
benches built by John. Worthington Farms also donated 16 red camellias
and two magnolia trees, at no charge, in appreciation for the business
we have given them. The 16 camellias and 7 white crepe myrtle trees will
be planted along Cypress Landing Trail, along with ornamental grasses. A
work party will be scheduled for early December.
2008 Beautification Plan: Bill Cook agreed to chair the sub-committee
that will develop the 2008 Beautification Plan for the budgeted $10,000.
John requested submission by the January meeting.
Remaining Planned Items: The replacement of the walkway at the entrance
to the Nature Trail will be done by year-end. A work party will be
scheduled.
Vacant Lot Mowing: Rolf Andersen advised that mowing of vacant lots is
almost complete in Phase 2, and mowing has begun in Phase 1. In total,
180 lots will be mowed. Rolf also advised that some areas have
been “scalped” by Landscape Unlimited. He attributes this to continued
absence of the owner (illness), and new employees working with new
equipment. Rolf will also follow-up on the cost to cut the wetlands,
which will only include trimming of trees up to the allowable limit of
12 feet. Tomi will then bill homeowners that are subject to payment for
same.
Team Three – John Kovaly (Storm Water Basins, Lakes, Dams, Roads, Signs,
etc.)
ACC/B&G Inspections: John Kovaly reported two final inspections were
completed in the last month. There were no issues with either one. There
were no new inspections. Ponds: Scott has replaced the fountain behind
the old sales office. It is being repaired. Operating times have been
adjusted to 7am to 6pm. Scott, using a front-end loader, has removed
weeds and growth around the pond intake pipe off of Ashley. John Reiner
advised he will meet with Jim Baran, CLGC GM, to discuss areas needing
attention on the golf course ponds. The sinkhole behind the Fitness
Center has been filled-in using fragments of broken-up cart path
concrete from the golf course. The sink hole between Fairview and Fair
Oaks needs to be repaired. John Reiner and Jeff Sutton will discuss with
affected homeowners.
Road Acceptance: Still nothing new to report. Tomi continues to try and
schedule an appointment with the NCDOT Administrator to see if all roads
can be turned over to them. They continue to be unresponsive.
Sidewalks: Scott and Dan Bergbauer have highlighted several uneven areas
with a painted stripe as a warning to residents using the sidewalks.
Other: John Kovaly advised there is a significant depression in the
grass between the two parking areas in front of the Bay Club near the
handicapped parking spot. It will be filled in. The new Cypress Landing
Trail road sign is up. Dan Bergbauer advised he has about 12 loblolly
pines, 6-12 ft, available for free to anyone that wants them.
Work Parties – John Reiner
1. Plant Ornamental Grasses, Camellias and Crepe Myrtles on Cypress
Landing Trail, and place stepping stones in front of benches at Upper
Pond of Phase 2. – Kay will schedule for first week Dec.
2. Replace bridge (Nature Trail) – John Reiner is handling for now.
Old Business – John Reiner
The American flag in front of the Bay Club has been replaced.
New Business – John Reiner
The HOA has requested we select a B&G Committee member to serve on the
new HOA Tree Management Committee. It was resolved by all present that
we recommend to the HOA that this is an issue for B&G to deal with, not
another HOA Committee. John will so advise the HOA.
The meeting adjourned at 5:00 PM. The next meeting is scheduled for
Wednesday, December 12, at 3:30 PM. Pizza and liquid refreshment will be
provided in appreciation for the outstanding job our committee has done
this year (sez Lyle Carlson).
LMC 11/16/2007
B&GMinutesNov2007
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