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Members Attending: Rolf Andersen, Dan Bergbauer, Jerry
Collins, Kay Graham, John Kovaly, Joe Rella, John Reiner, Lyle
Carlson, John Schafer, Jeff Sutton, Bill Cook, Ed Jarrett, Bill Kimball,
Scott Moody (MT), Tomi Moody (CAM).
Members Absent: Gene Geesey, Bill Gilfillan, Tom Graham, Jerry Harris,
Jennie Hoagland, Jerry Creech, George DePasse, Bob Moore, Richard
Placente, Louis Rodrigues, Frank Sommerkamp, Charlie Moore (Liaison).
Guests Attending: Dave Wheelock, Jerry St. Jacques, Chuck Bracken, Bill
Walker, Bernie Dougherty, Jim Podgorny, Bill Ramsden, Barry Barwatt, and
Master Gardeners M.J. Peters and Mara Graves (all 2008 B&G volunteers).
Minutes of the September 12 meeting were accepted by the members,
without any additions / deletions.
Expenses and Budget Report – Jerry Collins (Financial Liaison)
Total September YTD expenses were under budget by $19,160; electricity
expenses are $4,356 under budget, while water expenses are on forecast.
A financial review of the remaining year’s B&G activities indicates that
$13,000 will be unused and this has been communicated to the Finance
Committee.
Team One – TBD (Buildings, Storage Lots, Facilities Maintenance, etc.)
Maintenance: Scott Moody reported that repairs to the ceiling area above
the dinghy rack are continuing. He also reported that water is leaking
through the bricks in the Phase II entrance fountain, and that he is
attempting to seal same. However, location of PVC piping inside the wall
is complicating the issue. If the leaks continue, we may have to
consider inserting a vinyl membrane or stainless steel tank into the
water storage area.
Storage Lots: A work party is scheduled for October 11 to inspect the
storage lots, and space holders have been advised of same by Tomi. The
inspection will also note location of smaller trailers that could
possibly be relocated to create more medium and large spaces. Jeff
Sutton continues to explore options to increase the number of spaces
within the current confines. His primary thought is to remove the fence
dividing Lots A & B which will allow more flexibility to reconfigure and
increase the number of spaces. Drainage is an issue in Lot B. Options to
resolve was discussed, with further discussion to take place at our next
meeting.
Proposed Storage Closet: A steel door has been located on site that can
be used in building a storage closet outside Scott’s office for tools
and equipment. This will reduce the estimated cost from about $900 to
less than $500. Dan Bergbauer pointed out that any gasoline in
containers must be stored in an approved metal storage cabinet. Scott
will get an estimate for cost of same. Said proposal to be discussed
with the HOA.
Painting Outside Bay Club, railings & screened porch: We have received a
quotation, of $7,000 (versus the 2008 budget of $8,000) from the
painter, who has done the work the last two times. We would recommend
acceptance of this quote and scheduling the work for early next spring
(late March, early April).
Bay Club Line-of- Sight Project: It looks like matching the existing
wood flooring will not be possible when the eight columns on the corners
of the dance floor are removed. Putting down an entire new floor will
run about $2,500. This will be presented to the HOA board. The original
project estimate of $3,500 included $400 for new flooring.
Inventory Verification: John Reiner and Jerry Collins will review the
Annual Inventory Verification of Assets assigned to the B&G and report
back to the Finance Committee.
Team Two – John Schafer (Landscaping, Beautification, etc.)
2008 Beautification Budget/Plan: John Reiner advised that there is
$10,000 in the 2008 budget for beautification. Jerry Collins, Bill Cook,
Mara Graves, Bill Kimball and John Schafer agreed to work with Kay in
developing a beautification plan to utilize these funds.
Remaining Planned Items: Construction of a landscape wall at James
Court, planting of ornamental grasses along CL Trail, the replacement of
the walkway at the entrance to the Nature Trail and the planting of
trees and bushes at the Phase II Pond area will be completed by year’s
end. Work parties are, or will be, set up for all of these projects.
Landscape Contract: The extension of the landscaping contract with
Landscape Unlimited is a done deal subject to formality of contract
being signed by both parties. It was decided that cutting of the
wetlands areas will only include trimming of trees up to the allowable
limit of 12 feet. The annual cutting of empty lots will begin late
Oct/early Nov.
Team Three – John Kovaly (Storm Water Basins, Lakes, Dams, Roads, Signs,
etc.)
ACC/B&G Inspections: John Kovaly reported three inspections, two initial
and one final, have been completed in the last month. A lot on Merrimac
is currently being cleared. John reported that the builder is
repositioning the swale to accommodate the house. Tomi Moody will check
to confirm this has been approved by the ACC and that the appropriate
approval from the NCDWQ (if needed) has been received.
Ponds: Scott reported all fountains continue to be in good working
order. Operating times will be adjusted now that daylight hours are
getting shorter. Weeds are growing in silt at various pond intake pipes.
Removal of the weeds without removing the silt is a short term solution.
They will grow back as long as silt remains in the area. The matter
needs further review for viable options.
Road Acceptance: Nothing new to report at this time. Tomi continues to
try and schedule an appointment with the NCDOT Administrator to see if
all roads can be turned over to them.
Quarterly Inspection of Cypress Landing Grounds: A work party inspected
the roads, culverts and swales, ponds, dams, sidewalks and signs. No new
problems were uncovered; the dam sides showed no wetness, as the upper
dam did late year; no major road pavement issues but several turnouts
indicate vehicles driving into the grass areas; the three sink hole
locations will be addressed by the B&G during the remainder of 2007.
Sidewalks: The few minor uneven spots on the sidewalks and Scott will be
highlighted with a painted stripe around the area, as a warning to
residents using the sidewalks.
Work Parties – John Reiner
1. Phase II Dam Site – delayed until cooler weather in November.
2. Landscape Wall – October 24/25 at 1:00pm.
3. Plant Ornamental Grasses – November 12 at 1:00pm.
4. Replace bridge (Nature Trail) – John Reiner is taking on for now.
5. Storage Lot Inventory – October 11 at 10:00 am.
6. Install three or more additional white, vinyl posts – October 11th at
9:00 AM.
Old Business – John Reiner
Jeff Sutton and Dan Bergbauer attended the September 18 meeting of the
Dept of Environment and Natural Resources to inform the public of
changes impacting Storm Water Management. They confirm that any proposed
changes are not likely to affect Cypress Landing, and will follow any
future developments.
New Business – John Reiner
John has picked up some lighting catalogues to look at options for new
sidewalk lights at the Bay Club. The Bay Club Operating Committee has
declined to handle this project.
Bill Cook advised that the American flag in front of the Bay Club is
tattered. Tomi will order a new one.
The meeting adjourned at 4:50 PM. The next meeting is scheduled for
Wednesday, November 14, at 3:30 PM.
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