|
April 9, 2008 Washington Room
Members attending: Frank Garrod, Pat Fitzgerald, Mara Graves, Donna
Wagner, Jerry McGrath, Rose Fitzgerald, Catherine Good, Jeff Gould,
Ingrid Butler.
The meeting was called to order at 7:00 PM by Chair Mara Graves.
The minutes of the March 12, 2008 were approved with the following
corrections:
1. after alcohol sales insert: “( goal is 50%)” 2. after
white wines insert: “available with one red wine and one white wine open
at a time. Other wines can be bought by the bottle.” 3. under new
business: delete “carpet cleaning” and insert “lower level carpet
replacement” . 4. delete “was” after “upper level” and 5. delete
redundant “are” after “other areas of the Bay Club”.
Frank Garrod reported that gross profit percent for the bar was 49% in
March. There was an increase in labor costs due to new bartender
training. Red wines will now be purchased in 750 ml bottles to
reduce waste. Beer kegs are often replaced when ¼ full. The
Bay Club is under budget at this time; however maintenance and
replacement costs inside the building are the responsibility of the Bay
Club Operations Committee. The Chair along with Tomi will review
past expenditures to establish a more accurate budget, which will
anticipate maintenance items such as carpet cleaning.
Old business:
Carpet cleaning and tile/grout cleaning of all bathrooms and bar area
will take place on April 17. If the large stain in the carpet at
the entrance of the Bay Club foyer cannot be removed, the committee asks
if, when lower level carpet is installed, a patch can be done.
Tomi has received a bid of $1500 for removal of lower level wallpaper
and preparation of walls for painting; she is looking in the current
budget for funds. CL residents will be asked to help with painting
the walls.
The issue of additional bookcases has been tabled. The Chair is to
contact Dave Grahek for information concerning how urgent is the need
for more bookcases and what books could be eliminated from the current
inventory.
New carpet for lower level: the finance committee has agreed that the
replacement for this carpet was an oversight and believes there is money
available. The board requested more bids. CAM called two
other vendors; these bids were within $200 of the bid from Chubby who
installed the upper level carpet. The committee strongly
recommends the board approve this expenditure since the same carpeting
used on the upper level is still available and the original vendor did
an excellent job.
New business:
Replacement of current liquors with other brands depending on price and
consumption was discussed. Frank Garrod will provide data on current
pricing.
Kitchen inventory is scheduled for Tuesday, April 29th at 9:30 AM.
The chair asked for permission to obtain estimates for a hutch in the
bar to shelve glasses that are currently sitting on the right counter of
the bar. Permission granted.
Frank Garrod proposed that an additional beer cooler be purchased for
the bar. Currently beer is wasted when kegs are replaced that are
not empty. Frank Garrod motioned that the fire marshal be
contacted as to whether an additional beer cooler could be stored in the
furnace room and, if approved, a beer cooler be purchased. This
would allow an additional keg to be available and eliminate the practice
of replacing kegs that are not empty. Jerry McGrath seconded.
Motion passed.
Residents will be reminded via email that it is their responsibility to
remove all trash when using the Bay Club for personal gatherings.
A sign will be placed on the warming oven to remind users that all trays
need to be accounted for after use.
The committee was cautioned to be judicious in its comments about other
staff in front of bartenders. If an issue arises, bring it to the
attention of CAM or the BCOC chair.
Meeting adjourned at 8:00 PM. Next meeting scheduled for Wednesday, May
14th at 7:00 PM.
Respectfully submitted for Marcia Stasch,
Mara Graves
|
