Cypress Landing Master Homeowners Association Board of Director's
Meeting
Tuesday, October 28, 2008
Bay Club
7pm
Board Members Absent: None
Others Present: Tomi Moody, CAM; Chris Harris, Treasurer, Barbara Curran, Secretary
Residents Present: 19
Open Forum Questions/Answers
Wally Stein thanked the Board for the letter written to the community regarding a recent letter written by Fred Schroeder and Jon Larson.(Attachment)
Dan Bergbauer stated he supports the EMS/FD Fund Drive. Dan then stated that the part of our property taxes go to the FD. He also asked whether the Board will share documentation of legal opinions in the HOA/BOG matter. The Board will take under advisement.
Call to Order
President Charlie Moore called the meeting to order at 7:02 pm.
Establishment of Quorum
A quorum was present
Change of Agenda
Bill Lord asked that the Pond Maintenance Funding Request from the CLGC be removed and added to the November 18, 2008 meeting agenda.
Minutes
President Charlie Moore asked for a motion to accept the minutes of October 21, 2008 as written. Mary Lou moved and Larry Howard seconded the motion. Motion carried. (Attachment)
President's Comments
Charlie Moore made a brief comment about the Community Letter. He stated that many letters of support have been received concerning the position of the Board. We need to put this matter to rest. (Attachment)
Committee Reports
Art — None
Cultural & Education — Tomi Moody read the report for C&E. The committee is busy planning the Christmas Show to be held on December 14, 2008.
Environmental Committee — Kay Graham reported the work of the committee: roadside cleanup, trails, aluminum can collection, and the new work of the "Green Hats". This group does pruning and trimming of ornamentals in the community to prolong their life and beauty. The committee is also in the process of revising its charter.
Finance Committee — Chairman Mike Bikel asked for the Board's approval of Dick Bachman as a new member of the Finance Committee. Dave Grahek moved and Larry Howard seconded the motion to approve Dick Bachman as member of the Finance Committee. Motion carried.
Mike Bickel then presented the Restricted Funds Definitions, Funding and Usage Guidelines as updated for approval. Discussion focused on Section 3 Reserve for Capital Improvements — 1350. This area is for Board use. $15,000 is the new figure for the maximum amount that may be placed in this reserve fund annually. The $35,000 limit that a BOD may authorize for any one improvement in keeping with the priorities of the HOA members is new. Discussion followed concerning the $35,000 limit, the process to establish priorities with Building and Grounds, and how this looks to the community. Bill Lord then moved to refer this matter back to the committee. There was no second to his motion so it failed. Dave Grahek seconded Mike Bickel's recommendation. Motion carried. (3-2) (Attachment)
Treasurer's Report
Treasurer Chris Harris reported the budget is in excellent condition. All committees are under budget. At moment in time, we are struggling to find good returns on our investments(CDs). Much of our revenue comes from interest earned on our investments. Report was accepted. (Attachment)
CAM Report
Tomi Moody reported that she had attended the CAI NC Chapter Conference in September. She had the honor of accepting the 2008 Committee of the Year Award presented to the AD HOC Tree Management Committee in recognition of their efforts on our new tree management program and guidelines (ACC).
Tomi had completed two online courses to include accounting fundamentals and fundamentals of supervision and management through BCCC.
Catherine is currently enrolled in an online excel course.
Scott attended a Clay court Tennis Maintenance seminar/workshop and will submit a report to the Tennis Committee.
Tomi indicated the Wetland Maintenance request to the DWQ to approve and permit existing maintenance practices for the fourteen (14) Wetland Property Owners has been approved by the State and Local Division of Water Quality. Tomi thanked Barry St. John for his assistance. The maintenance is scheduled for November.
Unoccupied Lot mowing is currently underway.
Bay Club Walkway Lighting lights are in. Installation will be scheduled as soon as possible.
The Chocowinity EMS/FD Fund Drive is underway. To date, $12.025.00 had been received representing 155 properties (21%).
(Attachment)
Unfinished Business
None
New Business
Kayak/Canoe Storage Guideline Revisions — Bill Lord noted the revisions to the current guidelines as follows: the storage areas are intended for the sole use of property owners within Cypress Landing for storage of kayaks and canoes, only, and shall be available at no cost, and once a space is assigned, that space will be designated for the sole use of the property owner to who assigned unless reassignment by the CAM is necessary. Bill Lord moved and Mary Lou Sholl seconded the motion to accept the revisions. A brief discussion followed on the lottery system used. Motion carried. (Attachment)
AD HOC Tree Committee Charter Complete — Bill Lord moved and Dave Grahek seconded the motion to dissolve the AD HOC Tree Committee Charter. Kay Graham suggested the ACC Committee make a change to the trees that were suggested. Motion carried.
Bay Club Operating Committee Charter — There is a question concerning number of members on the committee and what the charter states. The committee is to bring back at the November meeting.
Announcements
November 18, 2008 Board Meeting 7pm Bay Club
December 16, 2008 Board Meeting 7pm Bay Club
Adjournment
Charlie Moore asked for a motion to adjourn. Dave Grahek moved and Bill Lord seconded the motion to adjourn. Meeting was adjourned at 8:05pm.
Respectfully Submitted,
Barbara Curran, Secretary Cypress Landing Master Homeowners Association
Board of Directors
Attachments:
1. Thank you letter (Wally Stein)
2. Minutes of October 21, 2009 meeting
3. Community Letter
4. Restricted Funds Definitions, Funding & Usage Guidelines
5. Treasurer's Report
6. Community Manager Report
7. Kayak/Canoe Storage Guideline Revisions
All attachments can be viewed in the HOA office.